How to Embed Fonts In Adobe InDesign

Users have access to an almost limitless number of font options, including the well-known Helvetica font and the Arial typeface that comes with Microsoft Windows. The typefaces must be embedded if you want to guarantee that the text in your artwork prints exactly as it does in the original document. So, how can you embed fonts in Adobe InDesign? 

Firstly, open the InDesign document. Choose File > Adobe PDF Presets. Now, based on the size and quality you want, select either High-Quality Print or Smallest File Size. Lastly, choose a destination for your file and click Save.

You will discover the significance of embedding fonts and how to achieve it in this tutorial. Before we go into more detail about the steps, let’s understand why fonts need to be embedded in the first place.

Why Fonts Should Be Embedded

No matter what file format your document is in, embedding fonts into it will make sure that the design comes out right when it is printed. If you download a unique font to use, not all PCs and printers will have it installed. If the printer doesn’t have your font and you didn’t embed it, it will use a similar one. 

However, this could change how your design looks. It could only be a slight adjustment, or it might significantly affect your overall design. If you want to avoid this problem completely, you should always embed your fonts into the final document.

How to Embed Fonts in InDesign – PDF

You may have been shocked to discover that the typefaces in the PDF documents you created in InDesign didn’t appear as you had anticipated on other people’s devices. What causes this to happen? 

This happens because the typefaces you used are not supported by the device showing them. Fortunately, there is a solution to this problem—just ensure that every font is embedded in the PDF. This makes it possible for everyone to view the typefaces as you intended. 

Use the tips in the video below to learn more about how to embed fonts in InDesign:

Follow the steps below to embed fonts in InDesign PDF:

  1. Ensure that your InDesign document is open.
  2. Choose File, then choose Adobe PDF Presets. You will then be able to select the PDF file’s resolution and size. You will receive the best quality and largest size with the High-Quality Print option. The smallest File Size, on the other hand, gives you the smallest file size with the worst quality.
  3. Choose the destination for your file’s export, and then click Save. The Export Adobe PDF dialogue box will appear as a result.
  4. Choose Advanced in the dialogue box. You may decide whether to embed all of your typefaces or just a section of them.
  5. Subset Fonts should be configured to 0% to embed all fonts if less than %0 of characters are being used. Enter a higher percentage if you want to embed just some of the typefaces.
  6. Finally, click “Export.” The length of the export process will vary based on the resolution quality.

How to Embed Fonts in InDesign – EPS

You can also embed fonts in EPS format by following the instructions below:

  1. Launch your InDesign file if you haven’t already.
  2. Choose File > Export
  3. After deciding where you want your file exported, choose EPS under Format, then click Save. The Export EPS dialogue box will then appear.
  4. You have the option to embed all of your typefaces or just a section of them, exactly like you would with a PDF file. Click “Subset” to embed a subset amount.
  5. Finally, choose Export to finish the procedure.

That’s all, then! Your typefaces may now be seen much more clearly.

Some Further Considerations

Not all font types can be embedded in PDF files. Type 1 fonts can not be incorporated with InDesign; only TrueType and OpenType fonts may. Keep in mind to always read the licensing agreement for any fonts you use because certain TrueType fonts may have license restrictions that prevent them from being embedded.

Another thing to think about is that putting all of your typefaces in the document may make the file bigger. In most circumstances, this ought to be negligible, but if you have a big document with a lot of unique fonts, it could mount up. Going through a few of the additional advanced options to change the quality is a smart idea if you have limitations on the file size of your document.


In most circumstances, in PDF, embedding fonts is relatively simple with InDesign. Even if there are some circumstances in which fonts can’t be embedded, we can ensure that any font accessible for embedding may be included in the PDF by using the advanced export function. This is an excellent approach to guaranteeing that your PDF files appear just as you intend them to.