How To Highlight Text In InDesign

Are you skimming through a document but need help? Do you need help finding a piece of text you want to come back to? Save yourself the hassle and use the highlight tool in InDesign. 

To highlight a paragraph, select the text, go to “Swatches,” select the color you want to highlight, and create a new style in Paragraph Styles. Then set the Fill Color and keep the Stroke at none. 

To learn more about different highlighting styles and their uses, continue further in this article. 

Why Is Text Highlighting Important In InDesign?

Text highlighting is an important feature in InDesign because it allows you to identify specific text within a document quickly. With text highlighting, you can easily locate areas of interest or areas that need to be edited. 

Highlighting helps you quickly scan a document and locate specific text passages. Additionally, you can use highlighting to draw attention to important text sections, such as headings or keywords. 

How To Highlight A Paragraph In InDesign?

If you want to highlight multiple lines of text, follow these steps to highlight a paragraph seamlessly. 

  1. Select the text you want to highlight by clicking and dragging your mouse.
  2. Go to the Swatches panel and select a color for the highlight.
  3. Go to the Paragraph Styles panel and create a new style.
  4. Set the Fill Color to the swatch you selected in Step 2, and set the Stroke to None.
  5. Apply the new style to the selected text.

How To Highlight A Specific Word In InDesign?

  1. Highlight a word or multiple words using the following instructions:
  2. Select the Type tool, and click and drag to select the word you want to highlight.
  3. Right-click the selection and choose Character from the drop-down menu.
  4. Click the Underline icon and choose a color from the drop-down menu.
  5. Click OK.
  6. To apply the same highlight to other words, select the Selection tool and hold down the Shift key while selecting the words you want to highlight.
  7. Right-click the selection and choose Character from the drop-down menu.
  8. Click the Underline icon and choose the color from the drop-down menu.
  9. Click OK.

How To Highlight Using Paragraph Rule In InDesign? 

Another way of highlighting text, especially paragraphs, is using the paragraph rule. Follow the instructions below to execute this. 

  1. Select the Paragraph Rules tool from the left side Tool Panel in InDesign.
  2. Select the area of your document that you would like to highlight using a rule.
  3. Select Window > Type & Tables > Paragraph Rules from the top Menu Bar.
  4. Under the Rule Options menu, select the type of rule you would like to use and any other styling options such as color, weight, or length.
  5. Click the Apply To Selection button.
  6. You can adjust the position and settings of the rule by dragging the handles on the edges of the highlighted area.
  7. Once satisfied with your highlighted section, click the OK button to apply the changes.

How To Replace And Highlight Using The GREP Style In InDesign?

GREP Style in InDesign is a powerful tool for finding and replacing text. Using this tool, you can quickly and easily search for specific words or phrases and replace them with different ones. Below are some instructions to help. 

  1. Select the “Type” menu and click “Find/Change…”.
  2. In the “Find/Change” dialog box, click the “Grep” tab.
  3. Enter the search criteria into the “Find What” field. For example, if you want to find all instances of the word “hello,” you would enter “hello” in the “Find/What” field.
  4. Enter the replacement text in the “Change To” field. For example, if you wanted to replace all instances of the word “hello” with the word “goodbye,” you would enter “goodbye” in the “Change To” field.
  5. Click the “Find All” button to begin the search. The search results will be displayed in the “Results” window.
  6. Click the “Change All” button to apply the changes.
  7. To highlight all of the instances of the search term, click the “Highlight” checkbox.
  8. Click the “Done” button to close the “Find/Change” dialog. All of the instances of the search term will now be highlighted in the document.

For further assistance, refer to this video: 

How To Underline Text In InDesign? 

To underline text in InDesign, select the text you would like to underline, and then go to the Type menu and select Underline. Alternatively, you can use the keyboard shortcut Ctrl+U (Command+U on Mac) to underline text.


Now that you have learned how to highlight and replace text, navigating a document will be ten times easier, and your productivity will skyrocket. If highlighting is not your preferred mode of marking, you should underline. Either way, we wish you luck.